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The WolfX Evidence Vault
Last updated: June 2026
What does the Evidence Vault store?
The Vault keeps the supporting records for a recovery case in one organised place, so you, a colleague, a reviewer or a solicitor can look at the same set of facts. It is a place to store and reference records — it does not pursue payment for you, and it does not collect money.
| What it holds | Why it matters |
|---|---|
| Invoice evidence | The invoice, due dates and the documents you attach to show what was owed and when it fell overdue. |
| Letter Before Action proof | A durable record that an LBA was prepared, so you can show the formal demand step was taken. |
| Court Readiness Pack hashes | A cryptographic fingerprint of a generated Court Readiness Pack, so a later copy can be checked against it. |
| Evidence logs | A timestamped trail of the events on the case — what was added or generated, and when. |
How does access work?
Access to a Vault is through a secure token link rather than an open, public URL. The link carries a token that identifies what may be viewed. If a link is missing, malformed, expired or otherwise invalid, the Vault fails closed — it does not fall back to showing the evidence. Nothing is served unless the link is valid.
What a holder of a valid link sees is read-only. The Vault is for viewing and referencing the records, not for editing them. That keeps the evidence stable: a reviewer looks at the same material that was stored, and cannot change it in place.
How are integrity and hashing handled?
A Court Readiness Pack is fingerprinted with a hash when it is generated. A hash is a short string derived from the contents: change the contents and the hash changes too. Storing that fingerprint in the Vault means a later copy of the pack can be compared against the recorded hash to check it matches what was generated.
This is an integrity check, not a legal certification. The hash and the evidence log help show that the records were captured and have not been altered since — they do not make a document official, and a Court Readiness Pack is not a court filing or a certified court document.
How do you share with a solicitor or reviewer?
When you want someone outside the case — a solicitor, an internal compliance reviewer, or a colleague — to see the evidence, you share a secure link to the Vault. They open it and see the same read-only records you do. Because the link fails closed when invalid, you are not exposing a permanently open page to the web.
This is useful for internal review, pre-action review, or handing a tidy evidence set to a solicitor who will advise on next steps. WolfX organises the evidence; it is software, not a law firm, and it does not give legal advice or guarantee recovery.
WolfX is software for evidence-backed invoice recovery workflows. WolfX is not a law firm, debt collection agency, court, or payment processor. This site provides general information, not legal advice.
Frequently asked questions
Who can see my evidence?
Only people who hold a valid secure link to the Vault can view it. There is no open, public page — access is by token link, and what a holder sees is read-only.
What happens if a link is invalid?
The Vault fails closed. If a link is missing, malformed, expired or otherwise invalid, no evidence is served — it does not fall back to showing the records.
Is the Vault read-only?
Yes. The Vault is for viewing and referencing stored records, not editing them in place, so the evidence stays stable for review.
See how the Evidence Vault fits into a recovery case.